MIAMI-DADE COUNTY PUBLIC SCHOOLS
BID PROPOSAL FORM (FORMAT A) TO: THE SCHOOL BOARD OF MIAMI-DADE COUNTY FLORIDA
BID
113-CC04
BUYER
L. Leasburg-Kramer
PAGE
SC 1
Surveillance Camera Systems, Closed Circuit Television Specifications
1. PURPOSE: The purpose of this bid is to establish a contract, at firm unit prices, for the purchase of estimated
requirements for the items listed. The term of the bid shall be for approximately two (2) years from the date of award,
and may, by mutual agreement between Miami-Dade County Public Schools (M-DCPS) and the awardee(s), be
extended for two (2) additional one year periods, and if needed, 90 days beyond the expiration date of the current
contract period. Procurement Management Services, may if considering to extend, request a letter of intent to extend
from the awardee, prior to the end of the current contract period. The awardee(s) will be notified when the Board has
acted upon the recommendation. The successful vendor(s) agrees to this condition by signing it’s bid.
2. AWARD: The School Board of Miami-Dade County may award the contract to the six (6) lowest responsive
responsible bidders meeting specifications. Vendors must bid all items in a group.
Maintenance Operations and/or The Office of Special Projects will determine the low bidders by applying the unit prices,
as given in the bid proposal forms, to a materials estimate based on a model school. Each bidder’s price sheets shall
be applied to the same criteria. All the materials used in the calculation shall be taken from the price sheets. Up to six
(6) bidders, providing the lowest cost for the material, labor and meeting all other criteria herein may be awarded the
contract.
M-DCPS reserves the right, before awarding this contract, to require bidders to submit their qualifications.
As the need arises, the awarded vendors will be requested to submit quotations for any single job exceeding the
threshold for quotation as established by
Miami-Dade County Public Schools’ Board Rule 6Gx13-3C-1.111, BIDDING
PROCESS -- COMPETITIVE BIDDING REQUIREMENTS, paragraph II, (B), or any amendment thereof. Quotations
will be evaluated and the lowest responsive and responsible bidder awarded the specific job.
3. PRICES: Prices shall be firm and fixed during the term of the contract.
4. UL/CSA/ETL APPROVAL: All electrical equipment shall bear the approval symbol or name of Underwriters’
Laboratories, Inc., The Canadian Standards Association or ETL Testing Laboratories.
5. DELIVERY: Delivery and installation shall be completed within 30 days after receipt of purchase order, or as otherwise
indicated. All deliveries and installation will be made to schools and departments as indicated on each purchase order.
6. PRE-BID CONFERENCE: A pre-bid conference will be held March 23, 2004 at 1:00pm in Maintenance Operations
Training Room, 12525 NW 28 Avenue, Miami, Florida. Pre-Bid Conference attendance by the bidder or his qualified
representative is recommended for bid acceptance.
7. INSURANCE REQUIREMENTS: Successful vendor(s) are required to have insurance coverage, as specified in the
indemnity and insurance form(s), attached hereto and made a part of this bid. The successful vendor(s) must submit
completed certificate of insurance form(s), before being recommended for award. Failure to submit this form(s), as
noted, will result in the vendor(s) not being recommended for the bid award.
SPECIAL CONDITIONS CONTINUED
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